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Job Title Records Clerk (General)
Date Posted 7/25/2014
Location Ottawa, ON
Job Type Contract Full-Time
Position Id EB-1361251778
Job Description

Our government client is seeking for Record Management Clerk-General-advanced.

                    

STATEMENT OF REQUIREMENTS (SOR)

 

CLASSIFICATION / LEVEL –Clerk Records Management (Advanced)

 

LANGUAGE – English Essential (Bilingual Asset)

 

SECURITY – Secret clearance

 

 

 

IN ADDITION TO THE PWGSC REQUIREMENTS IN THE CLASSIFICATION WEBLINK, THIS OFFICE ALSO REQUIRES THE FOLLOWING CRITERIA:

 

The MCU has a requirement to backfill a clerical position at the advanced level.  Basic Temp Help employment has been tried in the past to backfill a similar position and it was found that the knowledge and expertise did not meet the requirement of the position.  The position deals with Senior Management on a daily basis, is required to receive direction from the Minister’s staff and relay it accurately to the appropriate staff within the MCU.  The candidate is also often required to backfill for another employee in the Minister’s office and is required to answer inquiries over the phone and forward the calls to the accurate staff.  This position is critical to the appropriate level of functioning in the Registry as much work is coordinated at that level and issues are often identified at the beginning and the end of the process which is the Registry office.

 

 

 

DUTIES OF THE RESOURCE:

 

Provision of correspondence registry services for the Office of the Minister of National Defence and the Minister’s Correspondence Unit, Directorate Strategic Corporate Services.

 

Receives, prioritizes, sorts and classifies Ministerial Correspondence and provides security classification of documents.

 

Creates files, labels, form letters, retrieves files and inputs data into tracking systems.

 

Performs file maintenance in related electronic tracking/filing systems (EXEL/CCM Mercury) and ensures proper distribution of all hard copies to recipients as well as to departmental archives.

 

Compiles statistics related to correspondence volume and subject areas and assists in the maintenance of data collection and retrieval systems used in preparing responses and tracking correspondence.

 

Reviews information/data in central registry files to ensure internal procedures and standards are adhered to and produces daily, weekly and ad hoc statistical reports.

 

Experience

Experience using ccmMercury

Experience using RDIMS

Experience using Microsoft Office suite 2010

Experience in Records Keeping protocols

Experience working in team environment

 

Experience (Asset)

Experience working in DND (Asset)

Experience working/dealing with Senior Management (Asset)

 

Abilities

Ability to work under pressure

Ability to prioritize and multi task

 

Personal suitability

Tact

Initiative

 

Notes Please note this position may have been filled prior to the closing date. Applicants may contact us to confirm if the position is still available. Only qualified candidates will be contacted.
Language Requirement English
Security_Level II - Secret

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